Parent Volunteers
Volunteer Policy and Descriptions
It is the goal of the Bay Ridge Swim Team to run smooth and effective meets, as well as increase family involvement. In order to reach our goal, it is the policy of the Bay Ridge Swim Team that at least one member of every family on the team volunteer for three regular meets and one championship meet. If this family volunteer obligation is not met, the swimmers may not be allowed to participate in the Championship meet or if you are an outside member you may not be invited back to swim team.
The Marlins will be using an online volunteer management system to aid in the coordination of volunteering. Once the volunteer management system has been activated, you will be prompted to register into the system. Once registered, you will receive a confirmation email that will allow you to sign in and begin signing up to volunteer. Should you have any questions about any of the volunteer positions or the system itself, please contact Erin Jaeger at [email protected]
Stroke and Turn Judge
- Observe swimmers for proper stroke, legal turns, and finishing
- Determine if swimmers need to be disqualified (DQ)
- REQUIREMENTS: GASL Training prior to season (training sessions offered)
Starter
- Keeps the events moving along consistently
- Announce events, calls swimmers up for events
- Operates “Start System” to begin each heat
- Judges false starts
- REQUIREMENTS: GASL Training prior to season (training sessions offered)
Timers
- Three timers at the start/finish of each lane time the swimmers with stopwatches
- One of the three timers also records the swimmers times
- REQUIREMENTS: None
Head Timer
- Keeps a “master” time on a stopwatch in case a Timer’s watch malfunctions
- Assigns Timers in each lane to ensure proper number and combination exists
- Checking visually to make sure all Timers are ready for next event
- REQUIREMENTS: None
Lane Organizer
- Use meet program to assemble swimmers in order for every event
- Line up swimmers on benches and walk to starting end of pool
- Work with Kid Finder to locate swimmers that have not checked in
- REQUIREMENTS: ¼ cup organizational skills, ¼ cup cheerleader, ½ cup patience
Kid Finder
- Works with Lane Organizer to locate swimmers if they have not checked in
- REQUIREMENTS: None
Runner
- Collects the recorded swim times from the Timers and delivers them to the IT/Computer table
- REQUIREMENTS: None
IT/Computer Assistant
- Assist in reading times to scorekeeper for data entry (Away meets)
- Cross check entered data against actual Timer sheets
- Assemble clipboards with event sheets for Timers (Home meets)
- Ensure enough programs are assembled and distributed for all coaches and essential positions (Home meets)
- REQUIREMENTS: None
Ribbon Clerk
- Adhere printed labels onto appropriate ribbons
- Assist scorekeeper with various duties
- REQUIREMENTS: None
Heat Winner Ribbon
- Carefully watch each heat to determine winner of heat
- Hand out “Heat Winner” ribbons to the swimmer that won the heat
- REQUIREMENTS: None
Relief Worker
- Provide bathroom breaks to all non-trained positions for the duration of the meet
- Check in with all Timers regularly
- Hand out water to all swim meet workers, specifically Timers who spend lots of time standing in the sun
- REQUIREMENTS: None
Concessions
- Assist in Concessions with selling and distribution of all food items
- Replenish food items during meet, work with grillers
- Provide water cups for Relief Worker to distribute during meet
- Set up and clean up of concessions items and area
- Possibly sell and work a snow cone machine
Concessions Griller
- Grill burgers, hot dogs for duration of meet
Set Up and Take Down
- Fully set up pool according to directions prior to meet
- Saturday meets – set up takes place the night before (shortly before 8PM)
- Any weeknight meets – set up takes place the afternoon of the meet between 3-4pm
- Take down takes place immediately following meet until all items are put away and everything is back in place
- REQUIREMENTS: None – directions for set up will be provided
